Privacy Policy

CertReady Solutions LLC

Effective Date: June 4, 2026

CertReady Solutions LLC (“CertReady Solutions,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, book an introductory call, submit a message, or interact with our services.

CertReady Solutions builds practical Food Safety and Quality Management Systems supported by a cloud-based eQMS for growing food manufacturers and related businesses. 

1. Information We Collect

We may collect the following types of information:

Information you provide directly

When you contact us, submit a form, request information, or book an introductory call, we may collect:

• Name

• Company name

• Job title or position

• Email address

• Phone number

• Business location

• Information about your company, food safety system, certification needs, audit readiness, or service interests

• Any message or information you choose to submit

Website and technical information

When you visit our website, certain technical information may be collected automatically, such as:

• IP address

• Browser type

• Device type

• Pages visited

• Date and time of visit

• Referring website

• General website usage information

This information may be collected through hosting providers, analytics tools, cookies, or similar technologies.

2. How We Use Your Information

We use personal information to:

• Respond to your inquiries

• Schedule and manage introductory calls

• Understand your business needs

• Provide information about our services

• Prepare proposals, assessments, or service recommendations

• Communicate with potential customers, partners, or business contacts

• Improve our website, services, and customer experience

• Maintain business records

• Comply with legal, regulatory, or contractual obligations

• Protect our business, website, and users from misuse or unauthorized activity

We do not use your personal information to make automated decisions that produce legal or similarly significant effects.

3. Legal Basis for Processing

Depending on your location, we may process your personal information based on one or more of the following legal grounds:

• Your consent

• Our legitimate business interests

• The need to take steps before entering into a business relationship

• The need to perform a contract

• Compliance with legal obligations

• Protection of our rights, property, or business interests

For example, when you submit a contact form, we use your information to respond to your request and communicate with you about your potential needs.

4. Cookies and Similar Technologies

Our website may use cookies or similar technologies to support website functionality, improve performance, analyze website traffic, or enhance user experience.

Cookies are small files stored on your device. You can usually control or disable cookies through your browser settings. However, disabling cookies may affect how some parts of the website function.

If we use analytics or marketing tools in the future, this Privacy Policy may be updated to explain those tools in more detail.

5. How We Share Information

We do not sell your personal information.

We may share personal information only when necessary with:

• Website hosting providers

• Email and communication providers

• Scheduling or form tools

• IT, cloud, or software service providers

• Professional advisors, such as legal or accounting advisors

• Government authorities, if required by law

• Business partners or subcontractors, only when relevant to your request or project and only as appropriate

We require service providers to handle personal information responsibly and only for the purposes necessary to provide their services to us.

6. Data Security

We use reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, email system, or electronic transmission is completely secure. You should avoid sending highly sensitive information through website forms or unsecured email unless specifically requested through a secure process.

The FTC recommends that businesses understand what personal information they collect, who has access to it, and how it moves through the business in order to protect it effectively. 

7. Data Retention

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Responding to inquiries

• Managing business relationships

• Providing services

• Maintaining records

• Meeting legal, tax, accounting, or regulatory requirements

• Resolving disputes

• Enforcing agreements

When personal information is no longer needed, we will delete, anonymize, or securely store it in accordance with applicable requirements.

8. Your Privacy Rights

Depending on where you live, you may have certain privacy rights regarding your personal information.

These may include the right to:

• Request access to the personal information we hold about you

• Request correction of inaccurate information

• Request deletion of personal information

• Request a copy of your personal information

• Opt out of certain types of data processing, where applicable

• Withdraw consent, where processing is based on consent

• Appeal certain privacy-related decisions, where applicable

Texas residents may have rights under the Texas Data Privacy and Security Act, which grants consumers rights over personal data and establishes privacy safeguards for businesses that process consumer personal data. 

California residents may have additional rights under California privacy laws, including rights related to access, deletion, correction, and certain disclosures about the collection and sharing of personal information. 

To exercise your privacy rights, please contact us using the contact information below.

9. International Visitors

CertReady Solutions LLC is based in the United States. If you access our website from outside the United States, your information may be processed and stored in the United States or in other countries where our service providers operate.

If you are located in the European Union, United Kingdom, or another jurisdiction with specific data protection laws, you may have additional rights under applicable laws. EU data protection rules include safeguards for the transfer of personal data outside the EU. 

10. Children’s Privacy

Our website and services are intended for business users and are not directed to children.
We do not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal information from a child, we will take appropriate steps to delete it.

11. Links to Third-Party Websites

Our website may contain links to third-party websites, tools, or services. We are not responsible for the privacy practices, content, or security of third-party websites.
We encourage you to review the privacy policies of any third-party websites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, website, services, legal requirements, or privacy practices.
The updated version will be posted on this page with a revised effective date.

13. Contact Us

If you have questions about this Privacy Policy or how we handle personal information, please contact us:

CertReady Solutions LLC
5900 Balcones Drive
Austin, TX 78731
United States
Email: office.certready@gmail.com